What are Administrative Rules?
Generally, administrative rules elaborate the requirements of a law or policy. The laws passed by the Vermont State Legislature do not go into detail about how the law is to be applied and enforced, or about the procedures to be used. This is the role of executive departments and agencies, which promulgate and administer rules and regulations that govern how the law will be carried out. Administrative rules and regulations found on this site are officially promulgated by the Vermont Agency of Human Services and have the force and effect of law.
Click on the links below to find more information about current and proposed rules relating to each department and available health care services.
AHS Rules:
- Health Care Rules: Find more information about current and proposed rules for Medicaid, including general provisions, eligibility and enrollment, covered services, benefit delivery, reimbursement, specialized services, beneficiary rights, provider responsibilities, and other health care programs.
- Human Services Board Fair Hearing Rules: The Human Services Board's duties are to act as a fair hearing board for appeals brought by individuals who are aggrieved by decisions or policies of the various departments and programs throughout the Agency of Human Services.
- Refugee Medical Assistance Rules: The purpose of Refugee Medical Assistance is to help in the effective resettlement of refugees, and to assist them in achieving economic self-sufficiency as quickly as possible. Refugee Medical Assistance (RMA) is authorized by the Refugee Act of 1980 and the accompanying regulations in 45CFR Part 400, and Title IV, Chapter 2 of the Immigration and Nationality Act (8 U.S.C. §1522(e)).
What are Procedures and Guidance Documents?
Procedures and guidance documents can include general policies of an agency (outlined below) and other written documents used by an agency that affect the public. These documents may include the agency’s interpretation of law, approach to the law, or descriptions of how the agency’s discretionary functions are exercised.
- AHS & AOE Interagency Agreement, IDEA Part B: This agreement between the Agency of Human Services (AHS) and the Agency of Education (AOE) outlines the provision of and funding for services for students eligible for both special education and services provided by AHS and its member departments, including, coordination of services, financial responsibility, conditions and terms of reimbursement, and resolution of interagency disputes, as required by the Individuals with Disabilities Education Act (IDEA).
- Process to Assess Transfer of Nursing Home Ownership: As an amended interim process the Agency of Human Services has put the above process that supplants the Certificate of Need (CON) process that was previously conducted by the Green Mountain Care Board and is in effect as of March 1, 2025.
What are General Policies?
Workplace policies are a set of rules and principles that aim to guide employees in how to behave in the workplace. Policies are designed to influence and determine major decisions and actions and all activities take place within the boundaries set by them. Policies are important as they help clarify the standards expected of employees and help employers manage staff effectively as policies define what is acceptable and unacceptable in the workplace.
General Operations | Finance, Management, Budget | Information Management | Human Resources | Information Technology and Electronic Communications | Public Records Requests | Contracts |
01 General Operations Policies
- 1.01 Development and Dissemination of AHS-wide Standards and Guidelines
- 1.02 Language Access Policy
- 1.03 AHS Response to Domestic Violence
- 1.04 Public Comments Policy
- 1.05 AHS Anti-Fraud Policy
- 1.06 Accessible and Inclusive Communications Policy
- 1.07 AHS Trauma-Informed System Of Care Policy
- 1.08 Contracts for Services
- 1.09 AHS Housing Stability Policy
- 1.10 Co-occurring Mental Health and Substance Use Capable System of Care
- 1.11 Nondiscrimination & Grievance Policy
- 1.12 Screening for Substance Use Disorder within AHS Programs
02 Finance, Management, Budget Policies
- 2.01 Federal Funds Accountability & Transparency Act ( FFATA )
- 2.02 Consumer Reimbursement
- 2.03 External Agency Audit Reports and Reviews
- 2.04 Clarification Memo for Consumer Reimbursement Policy
- 2.05 Negotiation and Approval of Indirect Cost Rates
- 2.06 Advanced Payment Policy
03 Information Management
04 Human Resources Policies
- 4.01 Management of Internal Controls for AHS Systems and Property: Administration of Changes in Employee Work Status
- 4.02 Background Checks for Hiring
- 4.04 Employee Recognition/Meritorious Increases
- 4.05 Work Schedules
05 Information Technology and Electronic Communications Policies
- 5.02 Information Technology Governance
- 5.03 Information Security Access Control Policy
- 5.04 Payment Card Industry Data Security Standards Compliance Policy
- 5.05 Incident Procedures Standard
- 5.06 Change Control
- 5.07 Audit and Accountability
- 5.08 Information Security Assessment and Authorization Policy
- 5.09 AHS Data Encryption for Laptops and Tablet Computers
- 5.10 Personal Equipment, Software and data
- 5.11 Federal Tax Information Data Compliance Policy
- 5.12 Information Security Risk Assessment Policy
- 5.13 Information Security Audit and Logging Policy
- 5.14 Information Security System and Communications Protection Policy
- 5.15 Information Security Maintenance Policy
- 5.16 Information Security System and Information Integrity Policy
- 5.17 Information Security Physical and Environmental Protection Policy
- 5.18 Information Security Awareness and Training Policy
- 5.19 Information Security Planning Policy
- 5.20 Information Security Media Protection and Data Sanitization Policy
- 5.21 Information Security Identification and Authentication Policy
- 5.22 Information Security System and Services Acquisition Policy
- 5.23 Information Security Configuration Management Policy
- 5.24 Information Security Contingency Planning Policy
- 5.25 Information Security Personnel Policy
- 5.26 Federal Tax Information Related Background Checks
- 5.27 AHS Data Broker Policy
06 Public Records Requests Policies
- 6.01 AHS Public Records Policy
- 6.02 Request for Consumer Records by a Third Party
- 6.04 VHC Privacy Governance Policy
- 6.05 VHC Information Privacy Policy