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May 11, 2007 Update

AHSBDOWeeklyBuilding Relocation Update
Friday, May 11, 2007
 
I.          Meeting Notes
 
A.        1193 North Ave. Building Relocation Meeting
                                                       May 8, 2007
In Attendance
Anne McBee (Economic Services)                    Julie Rollo (Economic Services)
Guy Norwood (BGS)                                       Larry Martineau ( Family Services)
Marc Carr ( Family Services)                            Nancy Menard (VDH)
Carolyn Antone (VDH)                                    Mark Schroeter (Field Services)
Jane Helmstetter (Field Services)
 
Goal: Review preliminary architect plans for both 101 Cherry St. and Rossignol,
                    Williston sites; Identify next steps in relocation process.
Attachment:   Staff listing by primary location site
 
  1. 101 Cherry St. - Discussion regarding flow of consumer traffic throughout the space, need for both private offices and cubicles on both levels and accessibility for both consumers and staff. Issues raised and follow-up assignments as appropriate include:
    • Top/second floor – Reception/Waiting area with sliding window and security station – Jane will follow up with Charly D.
    •  Use of side door from the Cherry Street level as main entrance with staff meeting consumers on top level and escorting to cubicles. Need to open up one side of the existing staircase for access between the lower and upper floors – Guy will follow up with 101 Cherry Street listing agent.
    • Health Dept. will place one clerical in the Reception area and have one office space on the first floor
    • ESD Plan is to have majority of BPS work on the top floor with some clerical and 3 supervisors; remaining staff to be housed on the first floor with only keypad access from the mall foyer/elevator location.
    • Total staff using this space – 51 (Primary Office space for 49 ESD plus 2 Rotating VDH)
  2. Rossignol/Williston – Following brief discussion, it was agreed another trip to the site was needed to look at how space could be redesigned with minimal construction. Follow up:
    • Tentative site visit - 3:30, May 9. Guy will follow up with BGS to arrange visit for VDH & FSD.
    • Larry and Marc will provide a “bubble map” flow chart of daily work flow for FSD to assist with floor design.
    • Security issues – same as 101 Cherry Street – Jane will follow up with Charley D.
    • Total staff using this space – 85 (Primary office space for 64 FSD, 28 VDH, 1 ESD Fraud Investigator, 1 ESD Office & 1 Field Services Office)
    • We are also requesting 3 shared office spaces for community partners.
  3. DOL – Jane and Mark have been in contact with John Vowels, DOL District Manager regarding the use of this space and relocation of staff within the current office configuration. Jane & Mark will meet with him next week to finalize space usage plan.  
    • Total Staff in this space – 10 (Primary Office space for 6 Field Service , 1 ESD Fraud Investigator, 1 DOC IWI Coordinator plus 2 FSD Offices)
    • Conference Rooms on site – as well as those at 101 & 108 will be utilized by all staff in the AHS downtown campus.
  4. Following our site visit on Wednesday, Guy will redraft plans for both sites for review by Management Team for review. Next meeting for large building update set for Thurs., May 10 from 8 – 9 am. Management Team to meet with Guy as soon as next draft is available.
 
B.        1193 North Ave. Building Relocation
      Weekly Staff Update Meeting
                                      May 10, 2007
In Attendance
Peggy Heath (ESD)                                          Jan Nickel (ESD)
Mike Daniels (BGS)                                         Elizabeth Ching ( FSD)
Penny Myers ( ESD)                                        Ann Williamson (VDH)
Brenda Yelle(VDH)                                          Maxine Holmes (ESD)
Jeanne Lickwar (VDH)                         Sara Moran (VDH)
Nina Dahlstedt Buss (VDH)                              Wanda Corman (VDH)
Tanya Beaudion (VDH)                                    Gail Fiske (ESD)
Louise Curtis(ESD)                                          Sarah Jane Ploof(ESD)
Mark Schroeter (Field Services)                       Jane Helmstetter (Field Services)
 
Staff apprised of the status of the relocation process informed the hoped for target date for relocation is Labor Day. There are many variables that need to fall in line to make this happen, and the move will most likely happen in stages as sites are fitted up with appropriate infrastructure. Mike provided an update regarding the zoning issue in Williston – the first hurdle has been cleared and it will go to the Select Board in June. Other questions were raised by staff and will be sent to the appropriate entity with answers included in the weekly updates.
·        What kind of cleaning process will be put in place for the duct system at the Williston site?
·        Will there be Radon testing at the 101 Cherry Street site?
·        Given the change in the way RUCM will be conducting their work – providing more visits to community and home sites, ready access to vehicles is critical from the 101 Cherry Street site. How will this be ensured?
·        Can BGS arrange another tour of the 101 Cherry Street site for staff?
·        Regarding the Winooski site – will there be permanent staff assigned to the 2 ESD offices located there?
The staff present expressed their thanks for the progress made to date on this relocation process.
 
II.        Other Considerations/Updates
 
A.        Winooski Site
In addition to the staff currently located in the Winooski Office, additional staff and service delivery will take place at this site. Specifically:
  1. Increased use of the clinic space for VDH WIC Clinics
  2. Increased use of the visitation space by FSD for supervised family visitations
  3. One additional office for use by ESD to provide BPS and RUCM services.
 
B.        Williston Zoning Issues
It seems there is a good chance that the Rossignol facility will be able to be zoned to accommodate the needs of the AHS. If all goes well, it appears that the approval process could range from 30 to 60 days and fit up would begin immediately thereafter.
 
C.                 Proposed Timetable
The current proposed timetable targets Labor Day as the anticipated date to complete the moves from North Avenue to other locations, not withstanding delays associated with zoning and/or renovations. This could happen in stages, as sites are retrofitted, possibly in the following order:
·        1st – Winooski and DOL
·        2nd – 101 Cherry
·        3rd - Rossignol
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
1193 North Ave. Building Relocation Proposal
150 Staff Listed by Location
5/8/07
Rossignol/Williston
Family Services Staff (64)
1. Larry Martineau – Dir.                                    33. Marc Carr – Assist. Dir.
2. Jude Melen – Sup.                                          34. Barbara Zelman – Sup.
3. Susan Shattuck – Sup.                                   35. John Salter – Sup.
4. Tammy Saltus – Clerical Sup.                        36. Ruth Charlesworth – Case Reviewer
5. Dave Elin – SW – C                                        37. Mary Buffum – Resource Coor.
6. Beth Beaulieu - SW                                       38. Melissa Belrose-West - SW
7. Stephanie Briggs - SW                                   39. Courtney Gray - SW
8. Deborah Caldbeck - SW                                40. Peter Champagne - SW
9. Elizabeth Ching- Adop. Worker                   41. Karen Bogdan – CC Specialist    
10. Ted Desmond - SW                                       42. Kirsten DiNicola - SW
11. Holly Gelberg – SA Consultant                   43. Misty Grassley                                              
12. Donna Hall – Assist. Resource Coor.         44. Assist. Resource Coor. - vacant
13. Bob Hooper - SW                                          45. Sharon Hulburd - SW
14. Joan Imperiale- Clerical                 46. Jen Jenison – Clerical
15. Lisa Johnson – SW                                       47. Chris Lazar – SW
16. Carol MacDougall – SW                               48. Clerical - vacant
17. Rae Martin – SW                                           49. Steve McLaughlin – SW
18. Aaron Metzger – SW                                    50. Shannon Morton – SW
19. Laurie Palmer – Clerical                 51. Susan Pinto – SW
20. Beth Relyea – SW                                          52. Monique Sordiff – SW
21. Mary Steadman – IV-E Clerical                    53. Maureen Thompson – SW
22. Mary Ann Tomase – SW                             54. Anita Thomason – SW
23. Sheryl Vuley – Clerical                  55. Intake SW – vacant
24. Amanda Weegar – SW                                 56. Sarah Nash – DV Consultant
25. Sally Williams – Ed. Surrogate Coor.          57. SW B – vacant                                              
26. SW B – vacant                                               58. UVM MSW Intern
27. UVM MSW Intern                                         59. Suzanne Legare – Easter Seals Sup.          
28. Jeff Boguslofski – Easter Seals                    60. Stephanie Hardesty - Easter Seals
29. Rebecca Gural - Easter Seals                        61. Kate Cunningham - Easter Seals
30. Amy McCormick - Easter Seals                   62. Robin Reilly - Easter Seals
31. Easter Seals – vacant                                    63. Shelly Welch - Easter Seals
32. Easter Seals Transporter – vacant              64. Easter Seals Transporter – vacant                             
               
VT Department of Health  Staff (28)                                                                                .              
1. Nancy Menard - Director                               15. Karen Garbarino - PH Supervisor
2. Susan Akey-Giles – Clerical                          16. Leigh Banister - Clerical
3. Tanya Beaudoin - Outreach Spec. II            17. Mark Bellview -Outreach Spec. I
4. Andrea Bisson                -  Clerical                               18. Jeanne Buley - PHN
5. Nina Dahlstedt-Buss - PHealth Spec.          19. Jan Campbell - PHN
6. Wanda Cosman – PHN                                  20. Lynne Dell’Amico – PHN
7. Kathy Eagan -  Nutritionist                           21. Lisa Fitzgerald - Chief Clerical
8. Patty Hennard – PHN                                     22. Helen Hill - Clerical
9. Peigi Huseby - PHN DCF Spec.                    23. Julie Kenison – Admin.Assist.
10. Sara Lane – PHN                                            24. Jeanne Lickwar - Nutritionist
11. Deb Lindelof - Outreach Spec. II 25. Sara Moran - PHN
12. Barbara Pafume - ADAP Prev. Consult.     26. Jennifer Sienkiewicz-Nutritionist
13. Sally Tappan - Nursing Sup.                        27. Janet Wiatrowski - Nursing Sup.
14. Ann Williamson – Nutritionist                    28. Brenda Yelle - PHN
 
ESD Fraud Division (1)
1. Donna Hosking - Investigator
101 Cherry Street
Economic Services Staff (49)
1. Anne McBee – Dir.                                         26. Julie Rollo – Assist. Dir.
2. Bill Ploof – Sup.                                               27. Lynn Labonte – Sup.
3. Dawn Barrett Barring – Sup.                         28. Leslie Brown – Sup.
4. Peggy Heath – Sup.                                        29. Linda Gilbert – Clerical Supervisor
5. Sarah Jane Ploof – RUCM                             30. Melanie Bovat – RUCM
6. Vicki Zion – RUCM                                        31. Pat Kastner – RUCM
7. Julia Chase – RUCM                                      32. Erin Oalican – RUCM
8. Tami Gonyea – RUCM                                   33. Diane Leclair – RUCM
9. Susie Dudek – RUCM                                    34. Sarah Sausville – BPS
10. Carol Czina – BPS                                          35. BPS – vacant
11. Shellie Spaulding – BPS                                36. Tara Potts – BPS           
12. Chris Weber – BPS                                        37. Misty Woodard – BPS
13. Ivy Burnell – BPS                                           38. Penny Myers – BPS
14. Lori Doolan – BPS                                         39. Tamantha Clark – BPS
15. Sara Robinson – BPS                                    40. George Pheil – BPS
16. Diane Knowlton – BPS                 41. Sarah Marrier – BPS
17. Terry Delorme – BPS                                     42. Robin Yerly – BPS
18. BPS – vacant                                                  43. Natalie Santamore – BPS
19. BPS Temp – vacant                                       44. Gail Fiske – Clerical/CA
20. Julie McDonald – Clerical/CA                     45. Carol Williams – Clerical/CA
21. Louise Curtis – Clerical/CA                          46. Erin McSweeney – Clerical/CA
22. Karen Ryder – Special Temp.                       47. Nonie Beaudoin – Special Temp.
23. Hope Williams – Special Temp.                   48. Kristin Leclair – Special Temp.
24. Maxine Holmes – RUCM                              49. Sharon Hulburt - BPS
25. Special Temp - vacant
 
DOLBuilding
Field Services (6)
1. Jane Helmstetter – Director                            4. Mark Schroeter – Assist. Dir.
2. Nicole Grubman – Case Manger                    5. Marybeth Bowman – Peer Navigator
3. MSW Intern                                                      6. MSW Intern
 
ESD Fraud Division (1)
1. Ed St. John - Investigator
 
DOC (1)
1. Jill Evans – IWI State Coor.