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June 15th, 2007 Update
AHSBDOWeeklyBuilding Relocation Update
Friday, June 15, 2007
I. Meeting Notes
A. 1193 North Ave. Building Relocation
Weekly Staff Update Meeting
June 14, 2007
In Attendance
Peggy Heath (ESD) Julia Chase(ESD)
Linda Gilbert (ESD) Maxine Holmes (ESD)
Julie Rollo (ESD) Penny Myers (ESD)
Steve Woodward (AHS IT) Mark Schroeter (AHS Field Services)
Brenda Yelle (VDH) Ann Williamson (VDH)
Pat Hennard (VDH) Jane Helmstetter (Field Services)
Updates on sites
101 Cherry Street Site
Questions that had been raised by the staff regarding the layout plan for 101 Cherry Street are being explored by BGS and AHS at a meeting scheduled for next week in Waterbury. Concerns regarding privacy and noise levels have sparked the questions. A balance must be found in between meeting the needs of clients and workers and the cost of retrofitting the space for a two year lease.
. Williston Site
No change from last week. The Select Board will meet on June 25 to make a decision regarding the recommendations of the Planning Board to change the bylaws which will allow for our relocation plan to move forward.
Discussion generated questions and issues for the consideration of the Implementation Team:
1. Q: In light of the current air quality issues at North Avenue, what kind of cleaning process will take place at the new sites prior to staff relocation? Will there be standard or extensive duct cleaning to assure no mold/bacteria is present? Both sites have been unoccupied for a number of years and the heating/cooling systems have probably not been running at full capacity. What is the plan?
A: The assumption is that BGS has a system in place with all of its contracted properties regarding cleaning and maintenance and since our regular BGS rep was not present at the meeting, we will send this question to BGS for a more thorough response.
2. Q: Since there are no windows on the lower level of the 101 Cherry Street site and hence no natural light, will there be accommodations made to provide full spectrum lighting on this floor?
A: The assumption is that there are BGS guidelines regarding this issue and we will send this question also to BGS for a response.
3. Q: Given this is a 2 year plan, what will happen next? Will we be able to use the CCV space when that contract runs out?
A: Our priority at this point is of course moving forward with this relocation to 101 Cherry St. and Williston. As soon as this is accomplished we will begin to work in earnest on the permanent plan for BDO. Ultimately the goal is to have a large AHS “campus” presence in the downtown Burlington area with smaller offices in both the northwestern and southeastern sections of ChittendenCounty. A possible scenario could include the CCV space; nothing is being ruled out at this point.
II. Other Considerations/Updates
A meeting has been scheduled for Thursday, June 21 at 10:30 in Waterbury with BGS, AHS and ESD to discuss the concerns of privacy and noise at the 101 Cherry Street site and to look at the retrofitting expenses for multiple scenarios.
